Award Submissions Timeline

Below is a sample of how we setup our timeline

October:

Have an awards submission meeting

Assign Job:

• Submissions - writers, editors
• Chairman’s
• Woodie Flowers
• Dean’s List
• Executive Summary - writers, editors
• Videos - editors, filmographers, interviewers
• Business plan - writers, editors

Set up deadlines for :

• Chairman’s Outline
• First Draft of Chairman’s
• Second Draft of Chairman’s
• Third Draft of Chairman’s
• Final Draft of Chairman’s
• Woodie Flowers Outline
• First Draft of Woodie Flower’s
• Second Draft of Woodie Flower’s
• Third Draft of Woodie Flower’s
• Final Draft of Woodie Flower’s
• Dean’s List Outline
• Dean’s List First Draft
• Dean’s List Second Draft
• Dean’s List Third Draft
• Dean’s List Final Draft
• Presentation Outline
• Presentation First Draft
• Presentation Second Draft
• Presentation Final Draft

Work on Storyboard for Safety Animation Video - Be sure to check the FIRST site for the “Theme” of the video it changes annually

November:

Week 1- Chairman’s outline, Presenters picked, Chairman’s video idea brainstorming,

begin creating Safety Animation Award

Week 2 - 1st draft of Chairman’s submission, Choose Woodie Flowers  and Dean’s List

nominee, begin gathering information for Business Plan, Finalize Safety Animation Award

December:

Safety Animation Video due early in the month

Week 1 - 2nd draft of Chairman’s submission, Outline for Chairman’s Presentation,

Woodie Flowers, Video storyboard, 1st draft of Executive Summary and Essay, Submit the Safety Animation Award

Week 2 - 1st draft of Chairman’s Presentation Dean’s List and Woodie Flowers

nomination, begin, Chairman’s video recording, draft of Business Plan

January:

Week 2 - 3rd draft of Chairman’s submission, 2nd draft of Chairman’s presentation,

Dean’s List  & Woodie Flowers, begin editing the Chairman’s video. Pick pictures for Chairman’s submission, Woodie Flowers and Deans List submission.

Week 3 - Edit Chairman’s submission as a group, 3rd draft of Chairman’s presentation

Dean’s list & Woodie Flowers nominees, continue Chairman’s video, check facts and edit Business Plan

Week 4 - Go over Woodie Flowers as a group, Finalize Dean’s List nominee, get input on

video from team members, make final edits to submission and presentation

February:

Week 1 - Work on the final drafts of Chairman’s submission, Dean’s List and Woodie

Flowers nominees and Business Plan

Week 2 - Submit all awards, Chairman’s Submission and pictures, Woodie Flowers

nominee and pictures and Dean’s List nominee and pictures

Mid February usually around Stop Build Day Awards must be submitted online. Don’t forget that FIRST uses east coast time so if you are on the west coast 12:00pm does not mean for you

There are several awards that are judges and need to be submitted online by mid February.
The Chairman’s Award, the Woodie Flowers Award, and the Entrepreneurship Award must be submitted through the FIRST Student Team Information Members System (STIMS) https://my.usfirst.org/stims/site.lasso.   
The FIRST Dean’s List Award must be submitted by the team’s main or alternate contact through TIMS, https://my.usfirst.org/frc/tims/site.lasso.
The Safety Animation Video Animations must be submitted by your team’s student award submitter in STIMS, https://my.usfirst.org/stims/site.lasso  by mid December